POLICY

VACATION POLICY FOR 12-MONTH ACADEMIC EMPLOYEE

ELIGIBILITY
All persons appointed (or re-appointed) to a 12-month academic position of 
.50 FTE or more at Teaching Research shall be entitled to vacation 
benefits, hereinafter described, unless specifically exempted by conditions 
and/or qualifications contained in their Notice of Appointment.  New 
appointments of less than six (6) months duration will not be eligible for 
vacation benefits.

VACATION BENEFITS
Vacation benefits shall accrue at the rate of 14.67 hours for each full
(1.00 FTE) month of service, excluding any months when on leave without pay, 
to a maximum of 176 regular work hours (22 work days).  Vacation 
benefits to be earned will be posted to the employee's records at the 
beginning of the appointment period.

SCHEDULING OF VACATION
Vacation schedules must be compatible with major work assignments and 
shall be determined by mutual agreement between the employee and 
his/her supervisor.  Vacation time must be taken during the appointment 
period in which it is earned.

UNUSED VACATION
Vacation privileges are not cumulative from year to year.  Unused vacation 
time will be dropped from the employee's records at the end of each 
appointment period.  No payment will be made for unused vacation.

REPORTING OF VACATION USED

RESIGNATION OR TERMINATION
Resignation or termination prior to the end of an appointment period may 
result in a claim against the employee for vacation time taken but not yet 
fully earned.  This amount may be deducted from the employee's final 
paycheck.

SICK LEAVE POLICY FOR ALL ACADEMIC EMPLOYEES

ELIGIBILITY
All persons appointed (or reappointed) to an academic position of .50 FTE 
or more at Teaching Research shall be entitled to earn and use sick leave 
benefits, hereinafter described, unless specifically exempted by conditions 
and/or qualifications contained in their Notice of Appointment.  New 
appointments of less than 30 days duration will not be eligible to earn or 
use sick leave benefits.

SICK LEAVE BENEFITS
Sick leave benefits shall accrue at the rate of eight (8) hours for each full 
(1.00 FTE) month of service, excluding any months when on leave without 
pay.  Sick leave benefits to be earned will be posted to the employee's 
records at the beginning of the appointment period.

USE OF SICK LEAVE
Sick leave may be used for any period of absence from service which is 
due to the employee's illness, injury, disability resulting from pregnancy, 
necessity for medical or dental care, exposure to contagious disease, or 
attendance upon members of the employee's immediate family 
(employee's parents, spouse, children, brother, sister, grandmother, 
grandfather, son-in-law, daughter-in-law, or another member of the 
immediate household) where the employee's presence is required 
because of illness or death in the immediate family of the employee or the 
employee's spouse. Teaching Research may require a physician's 
certificate before allowing an employee to return to work, to certify that the 
return would not be detrimental to the employee or to others.

REPORTING OF SICK LEAVE USED
Each employee shall maintain a monthly time report listing the hours 
absent for the purpose of sick leave.  This report shall be signed by the 
employee and submitted to his/her supervisor no later than the tenth 
calendar day of the following month.

RESIGNATION OR TERMINATION
Resignation or termination prior to the end of an appointment period may 
result in a claim against the employee for sick leave taken but not fully 
earned.  This amount may be deducted from the employee's final 
paycheck.

    PURPOSE

To provide a Vacation and Sick Leave Policy for Unclassified Staff funded 
primarily by grants and contracts.

    PROCEDURES

Reporting procedures are specified in the policy.

    AUTHORITY

In accordance with Administrative Rule 580-021-0045 (Conditions of 
Employment on Gift, Grant and Contract Funds) sections 580-021-0200 
through 580-021-0245 (Sabbatical Leave) or the Administrative Rules do 
not apply to fixed term appointment.  In addition, sections 580-021-0030 
(Vacations) and 580-021-0040 (Sick Leave Plan for Academic Personnel) 
are replaced or modified as indicated in this document.

    APPROVAL

The supervisor that approves the monthly Vacation and/or Sick Leave 
form is responsible for accurate employee reporting.  Leave records 
including accrual, usage, and leave balance are maintained in the 
Teaching Research Business Office.