POLICY

Western Oregon University on occasion assists student and related groups with a
variety of fund raising activities.  Raffles are a legitimate way to generate 
funds for a number of campus activities.  A number of state gambling 
regulations cover the operation of raffles in Oregon.  All raffles must be 
approved in advance as noted below.

    PURPOSE

Raffles in Oregon are considered a form of gambling and are regulated by the 
Oregon Department of Justice.  These regulations govern who can sponsor a 
raffle, the size of the prize, conduct of the raffle, Department of Justice 
reports, size of "handle", etc.  OUS agreements with the Western Foundation deal 
with the deposits, use, and cash flow of public and private monies.  This policy 
assures proper reporting, control and inter-organizational communications to 
accomplish related fund raising within state, local, and OUS rules.

The Western Foundation has a valid license to conduct raffles in Oregon.  The 
Foundation is under no obligation to conduct raffles, and does so at its "own 
discretion."

    PROCEDURES

A.  Student Groups

Student groups wishing to hold a raffle must gain approval of the Vice President 
for Student Affairs & Enrollment Management (historically the Student Leadership 
Development Coordinator) who will review the size and scope of the raffle as it 
relates to rules provided by the Oregon Department of Justice.

If the raffle is within these provisions, the coordinator can approve these 
types of raffles.

	1)  Organizations holding raffles with a handle of no more than $2,000
             per raffle and with a total handle of no more than $5,000 per 
             calendar year.
	2)  Organizations conducting a "door prize drawing."  A door prize 
             drawing is defined as a drawing conducted by a non-profit  
             organization at a meeting of the organization where both the sale
             of the tickets and the drawing occur during the meeting and the 
             total value of the prizes does not exceed $500.

The Vice President for Student Affairs & Enrollment Management or designee will 
keep an accurate record of the total handle generated from all student raffles 
approved in accordance with the overall handle limit.

If the group's activities do not fall within the above situations, they must 
work with the Western Foundation to conduct a raffle within the rules 
established by the Oregon Department of Justice.

B. Other Campus Groups

All other raffles by campus groups must be approved by the Executive Director 
of the Western Foundation.  Groups wishing to conduct a raffle must seek 
permission from the Executive Director, or designee, to begin planning such an 
event.

No raffles of any kind may be conducted without the approval of one of the 
above.

    AUTHORITY

ORS 167.117 Definitions for ORS 167.117 to 167.164, 464.270 to 464.420 and 
464.450 to 464.530.  Oregon Administrative Rules Division 25 137-25-010 to 
137-25-340, and related statutes, administrative rules, internal management 
directives, etc.

    APPROVAL

The responsiblity for the administration of this policy shall be the Vice 
President for Student Affairs and Enrollment Management or designee and the 
Executive Director of the Western Foundation or designee.

The Executive Director of the Western Foundation has ultimate responsibility for
ensuring that raffles on the Western Oregon University campus are conducted in 
compliance with Oregon State rules, statutes and directives under the license 
of the Western Foundation.