To ensure effective executive leadership of the Oregon University System (“OUS”), including the Office of the Chancellor and the seven OUS institutions, the Board will deploy the following standards for the search, appointment, reappointment, and evaluation of the executive and governing officers of the System, including the Chancellor and the presidents of each of the OUS institutions.

 Oregon Revised Statutes Chapter 351

 Oregon Revised Statutes Chapter 352

 Oregon Administrative rules, Division 20

 Oregon Administrative Rules, Division 21

 Board Policy on Policies & internal management Directives

 Board Policy on Executive Leadership and Management

PROCEDURES/GUIDELINES/PROCEDURES

(A) SELECTION AND APPOINTMENT OF THE CHANCELLOR

(1) The Board retains the sole responsibility for the selection and appointment of the Chancellor and authorizes the Board president to conduct the search on its behalf.

(2) When it becomes necessary to hire a Chancellor, the Board president will initiate a search. The search will be conducted in a manner consistent with guidelines recommended by the Governance and Policy Committee and approved by the Board. The search guidelines will be designated to ensure appropriate public notice and will address affirmative action considerations.

(3) A single search committee will be responsible for assisting the Board president by identifying, recruiting, and evaluating possible candidates for Chancellor. The Board, in addition to a search committee, may contract for the services of a consulting or executive search firm in order to assist it recruiting candidates and organizing and executing the search process. 

(a) The Board president will appoint members of the search committee. At least one member of the search committee will be a current member of the State Board of Higher Education. The Board president will appoint a search committee chair, who will be a current member of the State Board of Higher Education.

(b) The Board president will appoint a senior employee of the Office of the Chancellor to serve as coordinator of the search. The coordinator will serve as a non-voting ex-officio member of the committee.

(4) The search committee will recommend finalists to the Board president. The Board president may meet with the search committee to discuss the strengths and weaknesses of the finalists. The search committee will not rank the finalists.

(5) Consistent with the guidelines approved by the Board at Section (A)(2), the Board president will interview the finalists. The Board president, after consultation with the search committee and members of the Governance and Policy Committee, is authorized to narrow the field of finalists that will be forwarded to the Board.

(6) Consistent with the guidelines approved by the Board at Section (A)(2), the Board will interview the finalist or finalists in executive session. Following the interviews, the Board president will negotiate terms and conditions of employment with the Board’s first preference for Chancellor. If the negotiation is unsuccessful, the Board president will seek further advice from members of the Board before negotiating with other finalists. 

(7) Upon the successful negotiation of the terms and conditions of employment, the Board will vote on the new Chancellor’s appointment at a public meeting of the Board.

(B) SELECTION OF AN INTERIM OR ACTING CHANCELLOR

(1) When the position of Chancellor becomes vacant prior to the appointment of a regular successor, the Board president will, after consultation with the members of the Governance and Policy Committee and other constituents as necessary, recommend a candidate for Interim chancellor. 

(2) The Board president or designee will interview the recommended candidate for interim Chancellor. The Governance and Policy Committee or the Board, in its discretion, may meet in executive session to discuss the strengths and weaknesses of the recommended candidate.

(3) At its next regular meeting or at a special meeting, the Board will vote on the interim Chancellor’s appointment. The interim Chancellor will serve until the Board has appointed a regular Chancellor or until the interim Chancellor has been relieved of the duties and responsibilities of Chancellor. Throughout his/her term, the interim Chancellor will serve the pleasure of the Board.

(4) When an incumbent Chancellor is temporarily unable to discharge his/her duties, leaves for a period that, in the judgement of the Board chair, warrants a temporary replacement, or in any other circumstance determined advisable by the Chancellor or the Board, the Board chair, after consultation with members of the Governance and Policy Committee and other constituents as necessary, will recommend a candidate for acting Chancellor. 

(5) The Board president or designee will interview the recommended candidate for acting Chancellor. The Governance and Policy Committee or the Board, in its discretion, may meet in executive session to discuss the strengths and weaknesses or the recommended candidate. 

(6) At its next regular meeting or at a special meeting, the Board will vote on the acting Chancellor’s appointment. The acting Chancellor will serve until the incumbent is able to resume his/her duties or until the acting Chancellor has been relieved of the duties and responsibilities of Chancellor. Throughout his/her term, the acting Chancellor will serve at the pleasure of the Board. 

(C) SELECTION OF AN INTERIM CHANCELLOR AS REGULAR CHANCELLOR

(1) When the Board must decide whether to search for a Chancellor or move an interim or acting Chancellor to regular status, the process Section (B) will be used.

(D) EVALUATION OF THE CHANCELLOR

(1) The Chancellor will be evaluated for performance by the Board pursuant to the process, standards, and criteria established by the Board’s Governance and Policy Committee. The Chancellor and Board president will be consulted as the Board’s Governance and Policy Committee establish the evaluation process, standards, and criteria. 

(E) SELECTION AND APPOINTMENT OF AN INSTITUTION PRESIDENT

(1) The Board retains the sole responsibility for the selection and appointment of institution presidents and delegates authority to the Chancellor to conduct the search on its behalf. The direct costs of the presidential search will be borne by the instruction.

(2) When it becomes necessary to hire an institution president, the Chancellor, after consultation with Board leadership, will initiate a search process. The search will be conducted in a manner consistent with guidelines established by the Chancellor and approval by the Board. The search guidelines will be designed to ensure appropriate public notice and will address affirmative action considerations

(3) A single search committee will be responsible for assisting the Chancellor and the Board by identifying, recruiting, and evaluating possible candidates for the position of institution president. The Board, in addition to a search committee, may contract for the services of a consulting or executive search firm in order to assist in recruiting candidates, and organizing and executing the search process. 

(a) The Chancellor will appoint the members of the search committee after consultation with Board leadership. The search committee will include at least one current Board member. A current Board member will serve as chair of the search committee.

(b) The Chancellor will appoint a senior employee of the Office of the Chancellor to serve as coordinator of the search. The coordinator will serve as a non-voting ex-officio member of the committee. 

(c) The Chancellor will appoint a campus-based search coordinator after consultation with the senior employee of the Office of the Chancellor assigned to the committee, the search committee chair, and institutional leadership.

(4) The search committee will recommend finalists to the Chancellor. The recommendation should be accompanied by a detailed report of the strengths and weaknesses of each candidate, especially in terms of the desired qualifications for the position. The report may include summaries of the evaluations from individuals and groups who provided information to the search committee. The recommendations from the search committee will be unranked. 

(5) The Chancellor will interview the committee’s finalists. The Chancellor is authorized to narrow the field of candidates, but only after consultation with the search committee. The Chancellor is authorized to rank the candidates.

(6) The Board will interview the finalists forwarded by the Chancellor in executive session.

(7) Consistent with the guidelines approved by the Board in Section (F)(2), the Board will interview the finalist or finalists in executive session. Following the interviews, the Chancellor will negotiate terms and conditions of employment with the Board’s first preference for institution president. If the negotiation is unsuccessful, the Chancellor will seek further advice from members of the Board before negotiating with other finalists.

(8) Upon the successful negotiation of the terms and condition of employment, the Board will vote on the new institution president’s appointment at a public meeting of the Board. 

(F) SELECTION OF AN INTERIM OR ACTING INSTITUTIONAL PRESIDENT

(1) When the office of institution president become vacant prior to the appointment of a regular successor, the Chancellor will, after consultation with Board leadership, campus leadership and other constituencies as necessary, recommend the name of a candidate for interim president. 

(a) The Board President or designee will interview the recommended candidate for interim president. The Board, in its discretion, may meet in executive session to discuss the recommended candidate’s strengths and weaknesses. 

(b) At its next regular meeting or at a special meeting, the Board may appoint the candidate as interim president. The interim president will serve until the Board has appointed a regular institution president or until the interim president has been relieved of the presidential duties and responsibilities. Throughout his/her term, the interim president will serve at the pleasure of the Board.

(2) When an incumbent intuition president is temporarily unable to discharge his/her duties, take a leave for a period that, in the judgement of the Chancellor and the Board, warrants a temporary replacement, or in any other circumstance determined advisable by the Chancellor or the Board, the Chancellor, after consultation with Board leadership, campus leadership, and other constituencies as necessary, recommend a candidate for acting president. 

(G) SELECTION OF AN INTERIM INSTITUTION PRESIDENT AS PRESIDENT

(1) When the Board must decide whether to search for an institution president or move an interim or acting president to regular status, the process at Section (G) will be used.

(H) EVALUATION OF AN INSTITUTION PRESIDENT

(1) The Institution president will be evaluated for performance by the Chancellor and the Board pursuant to the process, standards, and criteria established by the Board’s Governance and Policy Committee. The institution president, Chancellor, and Board president will be consulted as the Board’s Governance and Policy Committee establish the evaluative process, standards, and criteria

Promulgated October 8, 2010, by majority vote of the board

o Amended July 9, 2014

Former Policy for Presidential Search Process:

o Adopted by the Oregon State Board of Higher Education, Meeting #535, March 21, 1986, pp. 122-130

o Amended Meeting #560, February 17, 1988, pp. 64-70;

o Amended Meeting #570, October 21, 1988, pp. 564-570;

o Amended Meeting #581, October 20, 1989, pp. 457-463;

o Amended Meeting #623, October 22, 1993, pp. 500-508;

o Amended Meeting #627, April 22, 1994, pp. 130-136;

o Amended Special Meeting, January 29, 1997,pp. 41-50;

o Amended Meeting #667, October 17, 1997, pp. 462-472

o Amended, Meeting #667, pp. 462-472;

o Related, Meeting #843, October 8, 2010.

IMDs 1.102 through 1.155, repealed Meeting #843, October 8, 2010