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Division: Public Safety
Classification: FINANCE & ADMINISTRATION
Contact Phone Number: 503-838-8481
Contact Email Address: email@example.com
|Emergency Planning Team|
|RESPONSIBLE OFFICER||UNIVERSITY CONTACT|
|Vice President of Finance and Administration||Campus Public Safety|
The purpose of this policy is to establish an Emergency Planning Team and emergency response priorities at Western Oregon University.
Western Oregon University is committed to- reducing negative impacts on the health, safety and welfare of people, optimizing the protection of university property resulting from emergencies and disasters, and facilitating the timely recovery of teaching and research operations.
|This policy applies to all employees of Western Oregon University|
The Vice-President Finance and Administration is responsible for the administration, communication and implementation of this policy.
|FULL STATEMENT OF AUTHORITY|
This policy establishes the requirement for an Emergency Planning Team, who will plan for and respond to emergencies and disasters. The objectives of the team are intended to ensure that:
a. Emergency response priorities are identified,
b. The preparedness and response strategies to emergencies or disasters are established and well-coordinated.
c. Employees who are “Designated Responders” understand the role and the expectations associated with the designation. A Designated Responder is a person whose training and/or expertise makes them a valuable asset in an emergency situation.
The leadership of the university supports the development, implementation, and maintenance of emergency procedures, provides the necessary financial resources, ensures the program is reviewed and evaluated, and supports corrective actions. The President, as the chief executive officer of the university, retains final authority and responsibility for the Emergency Planning Team. The President provides visible leadership support, endorsement, and engagement with the emergency planning process.
Emergency Planning Team
The Western Oregon University Emergency Planning Team (EPT) is a university-wide body made up of stakeholders that coordinates the systems and processes for mitigating against, preparing for, responding to and recovering from emergencies and disasters at Western Oregon University. The Emergency Planning Team is formulated by the Director of Emergency Preparedness. Members are expected to serve at least one year, and continually until the appointment of a replacement by the Director of Emergency Management for the member’s respective division, department, or role. Committee members should evaluate continued service every three years.
The EPT has authority granted by the President of Western Oregon University to carry out all duties as related to planning, responding, and recovering from emergencies and disasters.
In any emergency situation, Western Oregon University’s priorities are to:
Preparedness will be accomplished by:
Emergency Response and Recovery
Response efforts will utilize the National Incident Management System (NIMS) and will partner with Polk County Emergency Management, Oregon Emergency Management (OEM), and Federal Emergency Management Agency (FEMA) This includes the adoption of the Incident Command System (ICS) where the Incident Commander (IC) directs the site response from an Incident Command Post (ICP), and where an Emergency Operations Center (EOC) is activated at the request of the IC or appropriate Western Oregon University personnel to provide coordination and resource support. Also included is the Emergency Policy Group (EPG) which is comprised of the President and the Cabinet. Response and Recovery is outlined in the WOU Emergency Operations Manual.
All members of the EPT shall complete online training through FEMA’s Emergency Management Institute. Training should be completed with 3 months of appointment and shall include all classes deemed appropriate or necessary to meet or exceed FEMA guidelines or recommendations.
Other training may also include participation in tabletop exercises, functional drills, and training workshops and conferences.
|REFERENCED OR RELATED POLICIES|
|RELEVANT DOCUMENTS AND LINKS|
APPROVAL DATE: 03/09/2018
EFFECTIVE DATE: 03/09/2018
LAST UPDATED: 03/09/2018
HISTORICAL DETAIL NOTES:
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