Type:
University Policy
Division:
Research, Sponsored Research, and Grants
Classification:
ACADEMIC & STUDENT AFFAIRS
Contact Phone Number:
503-838-8271
Contact Email Address:
provost@wou.edu
| TITLE | |
| Distribution of Indirect Cost Recovery | |
| POLICY NUMBER | |
| ASA-03-013 | |
| RESPONSIBLE OFFICER | UNIVERSITY CONTACT |
| Provost & VP for Academic Affairs | Dean of Graduate Studies and Research |
| SUMMARY | |
This policy describes how indirect costs from grants and other externally funded activities are distributed across the university, as well as the appropriate uses of those funds. | |
| APPLICABLE TO | |
| All university employees involved in grants or sponsored research or activities that apply for or receive external funds under the university’s tax identification number. | |
| DEFINITIONS | |
| AUTHORITY | |
| FULL STATEMENT OF AUTHORITY | |
|
(1) Recovered indirect cost recovery will be distributed as follows: (i) 42.5% to the Sponsored Projects Office (SPO) to support SPO salary, budget, and resources. (ii) 10% to the Vice President of the Grant Recipient Unit(s) for grant writing support, sending faculty and staff to conferences, and funding research initiatives and priorities. (iii) 10% to the Vice President for Finance & Administration for facilities, equipment and buildings (5%) and University Computing Solutions (5%). (iv) 22.5% to Grant Recipient Units for College/Institute/Student Affairs Division allocated funds managed by the Dean or Director (10%), Academic Division/Center/Office allocated funds managed by the Chair or Director (7.5%), and Primary project director/principal investigator (5%). (v) 15% to Other University Activities for education and general funds for funding research initiatives and priorities (5%), student research programs (5%), university library (4%), and reserve fund for audit disallowances (1%). (2) Distribution to Multiple University Units or Individuals. When multiple university units or individuals contribute to the application for external funding and/or are engaged in the external funding activity, they will determine, prior to submitting the application for grant or external funding, the project leader. Establishing the project leader will determine how each unit and/or individual will receive the funds allocated by this policy. This proportion may be changed after application by agreement of all units and individuals affected by the change. (3) Appropriate Use of Funds from Recovered Indirect Costs. All funds from recovered indirect costs (“funds”) will be used for visible activities that support, promote, and/or grow the university’s capacity for research, grant-funded and sponsored project activities. (4) Individuals. Funds allocated for distribution to an individual (e.g., principal investigator) will be placed in the individual’s professional development account and are subject to university policy ad practice regarding the appropriate use of professional development accounts. Examples of appropriate uses include professional development, conference registration and travel, services and supplies for research projects, and wage and OPE for student employees. Funds may also be used to pay such costs for other individuals within the same unit or working on the same grant or to otherwise develop the research capacity of the unit. These funds may not be used to pay salary or OPE for the individual or other regular employees of the university. Use of these funds must be approved by the individual’s supervisor. If there are funds remaining when an individual leaves the employment of the university, remaining professional development funds will be reallocated to the grant recipient unit’s leadership and will comply with existing university policy and practice regarding appropriate use of the professional development accounts. (5) University Units. Funds allocated by distribution to a university unit will be used to support, promote, and/or grow the university’s capacity for research and sponsored projects. Examples of appropriate uses include professional development, conference registration and travel, research services and supplies, and wages or OPE for student employees. Except as otherwise indicated in this policy, funds allocated for distribution to a university unit may be used for salary and OPE for regular university employees provided that the role of the position (or portion of the position) is to support, promote, and/or grow the university’s capacity for research, grant-funded and sponsored project activities. University units may use some or all of their allocated funds in combination with allocated funds from one or more university units provided that such use supports, promotes and/or grows the university’s capacity for research, grant-funded and sponsored project activities. (6) Student Research. Funds allocated for distribution to student research programs will be used to support, promote, and/or grow the university’s capacity for student research programs. Acceptable uses of these funds are: (i) A program, project, or activity where a significant portion, or all, of the research is conducted by university students. (ii) Student attendance at conferences or events that provide opportunities for students to present their research, learn about research relevant to their area(s) of study, and/or engage in research. (iii) A program, project, or activity whose primary purpose is to promote or support student-conducted research (e.g., PURE, ASE, PURE Insights). (iv) Publication costs when a student is a co-author. For purposes of this policy, student involvement in research as a participant or subject is not, by itself, considered “student research.” (7) Library. Funds allocated for distribution to the library will be used to enhance research resources relevant to, or supportive of, the university’s strategic plan. | |
| REFERENCED OR RELATED POLICIES | |
| RELEVANT DOCUMENTS AND LINKS | |
|
Western Oregon University Strategic Plan |
|
| HISTORY | |
|
APPROVAL DATE: 03/05/2021
EFFECTIVE DATE: 03/05/2021 LAST UPDATED: 03/05/2021 HISTORICAL DETAIL NOTES: Reviewed by Academic Affairs Executive Committee (July 11, 2019; March 12, 2020); Faculty Senate Executive Committee (May 6, 2020); President’s Cabinet (April 22, 2020); Faculty Senate (May 26, 2020); Principal Investigators, Project Directors and TRI staff (June 18, 2020) SOURCE: 2 CFR §200.56 |
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| FOR POLICY WEBSITE INPUT (public audience keyword search) | |
| grant; indirect; sponsored projects; facilities and administrative costs | |
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