Type:
University Policy
Division:
Faculty
Classification:
ACADEMIC & STUDENT AFFAIRS
Contact Phone Number:
503-838-8271
Contact Email Address:
provost@wou.edu
| TITLE | |
| Confidential Records -- Restrictions on Release | |
| POLICY NUMBER | |
| ASA-01-026 | |
| RESPONSIBLE OFFICER | UNIVERSITY CONTACT |
| Provost and Vice President for Academic Affairs | Office of Academic Affairs |
| SUMMARY | |
| APPLICABLE TO | |
| Faculty and Staff | |
| DEFINITIONS | |
| AUTHORITY | |
| FULL STATEMENT OF AUTHORITY | |
|
POLICY STATEMENT (1) Personal records designated as subject to restricted access in accordance with authority granted in ORS 351.065 shall be available only to the faculty member who is the subject of the records as provided for in OAR 580-022-0100 through 580-022-0115 and to institutional personnel, such as faculty, administrators, students and others serving on official institutional committees or in other official institutional capacities. Such institutional personnel shall have a demonstrably legitimate need to review the records in order to fulfill their official, professional responsibilities as defined in institutional rules. These records may not be released to any other person or agency without the faculty member's written consent, unless on receipt of a valid subpoena or other court order or process or as required by state statute, federal law or valid federal or state rules, regulations or orders. (2) Institutional rules shall provide for designation of institutional officials to appear in court to test the validity of a subpoena or other court order or process relating to release of faculty records when validity is in question. | |
| REFERENCED OR RELATED POLICIES | |
| RELEVANT DOCUMENTS AND LINKS | |
| HISTORY | |
|
APPROVAL DATE:
EFFECTIVE DATE: LAST UPDATED: 08/11/2016 HISTORICAL DETAIL NOTES: This policy previously was an Oregon Administrative rule from the State Board of Higher Education. SOURCE: Previously Referred to as: OUS OAR 580-022-0095 |
|
| FOR POLICY WEBSITE INPUT (public audience keyword search) | |
| restricted access, Personal records, faculty records | |
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