WEBVTT 00:00:00.000 --> 00:00:08.000 Hi my name is Sandra and we are here for Banner 9 training for the form FOAUAPP which is for invoice and JV approval. 00:00:08.000 --> 00:00:14.000 I want to let you know that to get into Banner 9 you go into your WOU Portal. 00:00:14.000 --> 00:00:18.000 I've already done that part so we are actually in the Banner 9 screen. 00:00:18.000 --> 00:00:21.000 To start you're gonna want to type in the form number. 00:00:21.000 --> 00:00:25.000 FOAUAPP 00:00:25.000 --> 00:00:28.000 Hit enter. 00:00:30.000 --> 00:00:32.000 It brings up this screen. 00:00:32.000 --> 00:00:34.000 You can do one of two things. 00:00:34.000 --> 00:00:39.000 If you want to approve a certain document you can type in that document number. 00:00:39.000 --> 00:00:44.000 I will put in I0504517. 00:00:44.000 --> 00:00:45.000 Click on the go button. 00:00:45.000 --> 00:00:49.000 This will bring up that invoice for you to approve. 00:00:49.000 --> 00:00:54.000 The other option is to just click on the go button. 00:00:54.000 --> 00:00:60.000 This will bring up a list of all the invoices and JVs that are in your approval queue waiting for you to approve. 00:01:00.000 --> 00:01:03.000 You can make this list longer. 00:01:05.000 --> 00:01:09.000 Or you can make it shorter. It's up to you as to what you want to do. 00:01:09.000 --> 00:01:12.000 The first thing you do is select the invoice. 00:01:12.000 --> 00:01:16.000 Click on the detail button. 00:01:16.000 --> 00:01:19.000 This'll bring up a summary form of the invoice 00:01:19.000 --> 00:01:24.000 that will have your index code, your account code, and the amount of the invoice. 00:01:24.000 --> 00:01:27.000 If you wanna look at more details such as the vendor address 00:01:27.000 --> 00:01:32.000 go ahead and click on the related button and query document. 00:01:35.000 --> 00:01:37.000 And then click on the go button. 00:01:37.000 --> 00:01:44.000 Your first screen will have your vendor address. It will have the payment due date, the invoice date. 00:01:44.000 --> 00:01:48.000 These are all things that you should check. 00:01:48.000 --> 00:01:52.000 Go ahead and select the next section button. 00:01:52.000 --> 00:01:56.000 This screen will have the commodity. 00:01:56.000 --> 00:01:60.000 The item that you purchased or the service that you are asking for. 00:02:00.000 --> 00:02:03.000 Click the next section button again. 00:02:03.000 --> 00:02:06.000 This will bring the accounting form. 00:02:06.000 --> 00:02:09.000 This has your index and the account code that you're using 00:02:09.000 --> 00:02:15.000 and the amount that's allocated to the index and account. 00:02:15.000 --> 00:02:20.000 Finally click one more time. Your last screen will be the balance button. 00:02:20.000 --> 00:02:26.000 If everything looks good go ahead and click on the X button to exit. 00:02:26.000 --> 00:02:28.000 And click on it again. 00:02:28.000 --> 00:02:30.000 Click on the approve button. 00:02:32.000 --> 00:02:36.000 It'll bring this window up. 00:02:36.000 --> 00:02:41.000 Click on the OK button, and your invoice has been approved. 00:02:41.000 --> 00:02:46.000 You can also approve JVs using this form. 00:02:46.000 --> 00:02:49.000 Click on the filter button. 00:02:49.000 --> 00:02:53.000 At the drop down button select document number. 00:02:53.000 --> 00:02:60.000 At the next field select 'starts with'. Type in the letter J. 00:03:00.000 --> 00:03:02.000 Click on the go button. 00:03:02.000 --> 00:03:08.000 This'll bring up all the JVs that are in your approval queue waiting to be approved. 00:03:08.000 --> 00:03:13.000 This is similar to the invoice in that you do click on the detail button. 00:03:13.000 --> 00:03:18.000 And this'll bring up the first page of your JV. 00:03:18.000 --> 00:03:20.000 If it's a two line JV 00:03:20.000 --> 00:03:25.000 you can go ahead and do the drop down menu and look at two per page 00:03:25.000 --> 00:03:28.000 and that way you can see the full JV. 00:03:28.000 --> 00:03:34.000 If it's more than two lines the other option would be to click on related 00:03:34.000 --> 00:03:36.000 the drop down menu 00:03:36.000 --> 00:03:39.000 click on Journal Voucher Summary 00:03:40.000 --> 00:03:45.000 and this will bring up a summary of the JV. 00:03:45.000 --> 00:03:48.000 It'll show your index code. 00:03:48.000 --> 00:03:50.000 It'll show your account code. 00:03:50.000 --> 00:03:55.000 It'll show the amount of the transaction and it'll show whether it's a debit or a credit. 00:03:55.000 --> 00:03:60.000 If that looks good exit out of here. 00:04:00.000 --> 00:04:04.000 Go back to your related button 00:04:04.000 --> 00:04:07.000 and click on the Text Information. 00:04:07.000 --> 00:04:12.000 This'll bring up the text information that the user had entered. 00:04:12.000 --> 00:04:17.000 Make sure that it is what you are looking for in terms of a description. 00:04:17.000 --> 00:04:22.000 If the text looks good then go ahead and click on the X button. 00:04:23.000 --> 00:04:28.000 So you have verified that your debits and credits are good. The amounts are good. 00:04:28.000 --> 00:04:29.000 The text is fine. 00:04:29.000 --> 00:04:32.000 The last thing you do is click your X button again. 00:04:32.000 --> 00:04:36.000 Click on the approval button. 00:04:37.000 --> 00:04:40.000 Click on the OK button. 00:04:40.000 --> 00:04:42.000 And you've approved your JV. 00:04:42.000 --> 00:04:48.000 If of course something is wrong with it you can definitely click on the disapprove button. 00:04:48.000 --> 00:04:52.000 That'll disapprove the JV or the invoice, either one. 00:04:52.000 --> 00:04:54.000 It'll go back to the user for them to correct. 00:04:54.000 --> 00:04:59.000 And then once they correct it and complete it it'll come back into your queue. 00:04:59.000 --> 00:04:64.000 That's pretty much it in a nutshell. Thank you for watching this video.