WEBVTT

00:00:00.000 --> 00:00:04.000
Hello, in this video I am going to show you how to schedule an advising appointment with a student 

00:00:04.000 --> 00:00:09.000
in your designated area using WCS.

00:00:09.000 --> 00:00:14.000
First, you will want to access WCS by logging into your WOU Portal and clicking on the WCS icon 

00:00:14.000 --> 00:00:19.000
located near the top right of your page.

00:00:19.000 --> 00:00:25.000
This will bring you to your WCS landing page.  At the bottom right of your screen you will see an 

00:00:35.000 --> 00:00:40.000
Select the appropriate center or location.

00:00:40.000 --> 00:00:44.000
This will bring you to the scheduling screen.  

00:00:44.000 --> 00:00:53.000
To schedule an appointment, first search for the student by name or student ID number by placing your 

00:00:53.000 --> 00:00:64.000
curser inside the 'Search for a Student' box located toward the top left of the scheduling screen.

00:01:04.000 --> 00:01:11.000
Once you have found the student, select their name from the dropdown list. 

00:01:11.000 --> 00:01:18.000
You can change the length of the appointment by clicking on the 'Time Increment' dropdown menu 

00:01:18.000 --> 00:01:26.000
located above the scheduling area and to the right of your screen.

00:01:26.000 --> 00:01:36.000
You can change dates by clicking on the day and date located just to the left of the availability box.  Then, 

00:01:36.000 --> 00:01:41.000
click the blue 'Reload' button.

00:01:41.000 --> 00:01:48.000
Then, click the blue 'Reload' button.  This will display the new availability for the office.

00:01:48.000 --> 00:01:53.000
This will display the new availability for the office.

00:01:53.000 --> 00:01:60.000
Once you have found the appropriate day, select the time in which the student would like to 

00:02:00.000 --> 00:02:08.000
make the appointment by clicking on the white availability box on the respective advisor's schedule.

00:02:08.000 --> 00:02:21.000
Once you select the available time, choose what reason or reasons for the appointment.

00:02:21.000 --> 00:02:31.000
To select multiple reasons, hold down the 'Control' key and select the appropriate reasons.

00:02:31.000 --> 00:02:58.000
You can also leave any comments and then select any desired email or SMS text reminders.

00:02:58.000 --> 00:02:62.000
Then click the 'Save Appointment" button.

00:03:02.000 --> 00:03:10.000
If the advisor or staff already has an appointment during the desired scheduled time, but for appropriate 

00:03:10.000 --> 00:03:13.000
reasons you want to schedule over the conflicted time,

00:03:13.000 --> 00:03:20.000
you can click the 'Unlock Times With Conflict' option under the 'Calendar Options located just 

00:03:20.000 --> 00:03:34.000
above and to the right of the scheduling area.

00:03:34.000 --> 00:03:47.000
You can also unlock Non-Available times by selecting the 'Unlock Non-Available Times' option.

00:03:48.000 --> 00:03:52.000
This has been a brief tutorial on how to schedule an advising appointment with a student in your 

00:03:52.000 --> 00:03:57.000
designated area using WCS.